How to upgrade to QuickBooks Desktop 2025

QuickBooks Desktop 2025 is the latest release of Intuit’s accounting software, offering powerful enhancements, upgraded features, and new tools to help businesses manage their finances more efficiently. 

In this blog, we’ll cover everything you need to know about the QuickBooks 2025 update — including key features, FAQs, and system requirements. 

Whether you’re installing QuickBooks Desktop 2025 for the first time or upgrading from a previous version, this guide will walk you through the benefits and essentials of the new release.

New features of software: QuickBooks Desktop 2025 

Some of the amazing features of QuickBooks Desktop 2025 :

• Improved customised reports – Software provides new features to filter, sort, and format reports. Using recent versions of QuickBooks helps users to customise reports for detailed insights into financial data.
• Automated bank transactions – Balancing bank transactions manually is a complex process. With QuickBooks Desktop 2025, users can automatically balance their books and bank statements, reducing time and effort, as well as the likelihood of errors.
• Multi-currency feature – This feature is suitable for those businesses that deal with international clients and suppliers to manage their books (i.e., transactions) in different currencies easily. This software automatically updates currency rates and financial data.
• Faster performance – Recent versions of QuickBooks Desktop offer faster data processing when handling large databases. This results in fast loading speed of websites for a seamless experience.
• User-friendly payroll management – The QuickBooks Desktop 2025 offers some features like managing automatic payments for employees, tracking payroll taxes, and creating reports easily, and this makes the payroll interface more simplified and user-friendly.
• Integrated document storage – Updating to QuickBooks Desktop 2025 helps users manage their data and files efficiently. Users can store and attach documents such as invoices and receipts within the software and organize them by client category so that they can be easily accessed when required.

What are the benefits of updating to QuickBooks Desktop 2025 version?

Some of the benefits of updating to QuickBooks Desktop 2025 are :

• Latest features such as automation of expense categories and AI-powered tools to improve efficiency and performance.
• QuickBooks Desktop 2025 helps in simplifying business processes while reducing the chances of manual errors.
• The software offers customized reports according to business requirements, from managing cash flow to Profit & Loss statements.
• After the update, users will be notified in case of an overdue invoice, low inventory levels to make better decisions.
• Via advanced encryption & security features, the software protects users’ financial information.
• This software version provides multi-user mode, helping those businesses in which multiple users access the software simultaneously without any issues.

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System requirements for QuickBooks Desktop 2025 

With the right system and software, QuickBooks Desktop 2025 functions properly while reducing the risk of crashes, slow performance.

Check for these system requirements before upgrading to QuickBooks Desktop 2025:

• Operating systems – Windows 10, 11, or recent versions. Windows Server 2022, 2019, or 2016.
• Processor 1.24 GHz recommended or higher.
• RAM – At least 16 GB of RAM is required.
• Disk space: Minimum 2.5GB required for installation, with additional disk space for data files.
• Display – 1280 x 1024 or higher screen resolution.
• Additional software – Microsoft Office (for certain integrations) and Internet Explorer 11 or higher versions.

How can you check Whether Your QuickBooks Desktop is up to date or not?

Steps to upgrade QuickBooks Desktop

• Open your QuickBooks desktop software.
• Now open the Product Information Window as shown in the image. 
  

  

• Now, verify your current version and release, and verify whether the QuickBooks release is available or not. 

Steps to Install & Setup QuickBooks Desktop 2025 

Follow the steps guide to install and set up QuickBooks Desktop 2025:

• First, download the QuickBooks Desktop 2025 from the official website of Intuit. 
• Open the installer file and follow the given instructions to finish the installation. 
• Provide product key & license number, then select Express or Custom as the Installation Type.
• Now you have to choose the folder in which you want QuickBooks Desktop 2025 to be installed on your system. 
• Finally, tap Install and wait for the installation process to complete. 
• After the installation of QuickBooks Desktop 2025, set up your company file according to the above points. 

QuickBooks Enterprise 25 with Cloud Access Using Microsoft RDP Connection

You can connect to QuickBooks Enterprise Cloud Access via Microsoft Remote Desktop Connection Client. First, you have to download the Microsoft Remote Desktop software on your system. 

For Windows users – Windows 8 and later versions—including Windows 8.1, Windows 10, and Windows 11—come with built-in Remote Desktop software.

System Requirements for Remote Desktop Connection on Windows:

• A properly configured internet connection (56K or faster, preferably broadband)
• A compatible operating system: Windows 8, 8.1, 10, or 11

For Mac users – To use Remote Desktop Connection on Mac OS X, you’ll need to download Microsoft’s Remote Desktop (RDP) client.

System Requirements for Remote Desktop on Mac OS X:

• A high-speed internet connection (broadband or equivalent) is strongly recommended.
  Note: Satellite internet is not advised due to high latency issues.
• Outbound port 3389 must be open for the connection to work.
• The operating system should be OS X version 10.3 or later.
• Recommended display resolution: 1280×1024 or higher (especially for QuickBooks).
• Microsoft Remote Desktop is required for the connection.

Security and Data protection – QuickBooks Desktop 2025 software comes with resilient security features to safeguard users’ data from data breaches and unauthorised access. This is required to maintain the integrity and confidentiality of financial information. 

• Improved security attributes – This consists of high-security standards like secure password management and authentication options to minimize the risk of data threats. 
• Data backup – Periodic data backups are crucial to prevent data loss. QuickBooks provides several backup options, like manual and automated fixed backups for business continuity. 
• Periodic software updates – Keeping your software updated is essential for security and fixing vulnerabilities. Updates like security patches and performance enhancements help keep your QuickBooks installation protected and running smoothly.

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Wrapping up

Upgrading to QuickBooks Desktop 2025 gives you access to enhanced features like customized payment receipts, automated payment statement delivery, and more. Hosting QuickBooks Desktop can further boost your business efficiency by simplifying accounting processes and offering fast, secure, and global access to this trusted financial solution.